Confidentiality is the Key for M&A Transactions

The safety of confidential data must be guaranteed during all phases of the transaction process

Frankfurt, July 14th 2010 - M&A transactions are subject to strict confidentiality. Even within the confines of the companies involved, only a limited number of people are familiar with the transaction details. In spite of this there are many different parties, such as external lawyers, tax or M&A advisors, as well as transaction service/virtual data room providers who require a detailed insight into the object of sale for Due Diligence procedures. Compliance management dictates that it is the responsibility of the company executives to protect the data from unauthorized access as well as illegal dissemination.

Access to the data during Due Diligence is generally regulated using a virtual data room. With help from detailed report functions, all data room activity can be logged and reconstructed. Access is only granted to those persons on the sellers side with verifiable authorization.

However, during preparations for the transaction and the Due Diligence associated with them, it is often the case that numerous physical documents must be digitalized - usually by an external service provider. It is important that, for example, no third party is involved in scanning these confidential documents. This should be done by either the virtual data room provider or the sellers themselves. An additional option for maintaining complete control of sensitive company data at all times, even during the scanning process, is On-Site Scanning. This on-site service ensures that confidential documents are never required to leave the company. Digitalization in this case takes place using mobile end devices in the offices of the seller.

Contact for the Media

Meike Mohr
DRS Frankfurt
Eschersheimer Landstr. 6
60322 Frankfurt, Germany
T: 069 478640 - 280
meike.mohr@drs-digital.com
www.drs-digital.com/de/